P-Card Reconciliation

The P-Card Reconciliation Module of Cashbook provides integration of the P-Card purchasing process with your ERP system on a daily basis for accrual, expense allocation and month end reconciliation with the statement.

Transactions made by card holders are downloaded into Cashbook daily.
Cashbook creates a journal in your ERP system to an accrual account setup for P-Card.
Cashbook generates an email to the card holder’s manager with the transaction information.
When the monthly statement file is sent from the Credit Card Company, it will be reconciled against the open transactions in the accrual account and a reversal transaction will be made to clear the accrual account.
Your accrual account balance reflects your current liability for charges made on all P-Cards that an invoice has not been entered for in the Accounts Payable system
Spend details are now in your ERP system for the transactions that are charged to P-Cards. We will work with your P-Card provider to get as much information on each transaction as possible
The Cashbook P-Card solution allows you to have accurate tracking of the purchasing done daily, gives managers a daily report for purchasing by their employees, with rule based booking of expense categories based on the merchant information.

Better Control Of Spending
Daily Reporting To Management Of Purchases
Dispute Any Charges In Error Or Miss Use Of P-Cards When They Happen Instead Of At Month End.
Detail In Your ERP System Instead Of Only On The Bank Website
Book The Expenses To The Correct Account Instead Of Only To A Single Expense Account For The Credit Card Bill