BPCS

BPCS is Cashbook’s longest standing ERP system that we have integrated with. We have been integrating with this ERP system since 1992. We have a huge value proposition for all companies using BPCS.

BPCS Versions Supported:

BPCS V2,
BPCS V4, v4.05, v4.17, v405CD,
BPCS V5,
BPCS V6.04, BPCS V6.1
BPCS V8, V8.1, V8.2, V8.3
ERP LX

AR Value Proposition:

Cashbook has replaced ACR500 functionality in BPCS. We offer a single entry point for all cash processing that gives users the ability to quickly and easily enter cash. BPCS limitations in the ACR space include:

• No ability to apply cash to multiple customers at the same time.
• Deductions/Debit Notes/Credit Notes are a separate function to cash application.
• ARP is not flexible and automatically posts transactions rather than leaving the user with discretion as to when the post journals.
• ACR500 batches need to be closed causing AR clerks to stay to the finish.
• Limited access to additional information.
• No integration with bank statements.
• Not Benelux compliant.
• Draft Management solution is weak.
• Direct Debits functionality does not exist is core BPCS.
• No bank lockbox integration.
• No ability to apply cash across multiple BPCS companies.

Cashbook looks directly at the RAR files of BPCS and writes records directly to the RAR file. RP records are created each time a payment is completed and/or RD/RC records for debit/credit notes. All general ledger postings are completed in Cashbook via Batch Transaction Processing updating GJW or GBH/GBL records. We post Cashbook Journal & Line information directly into the ACR Subledger & General Ledger for audit reasons.

AR Credit & Deduction Management Value Proposition:

We are partners with a company that provide credit and deduction management solutions. The limitations with BPCS financials for credit collections & deductions include:

• No ability to put notes on customer accounts.
• No ability to re-print invoices quickly & easily.
• No facility to rapidly send fax/pdf/email to customers detailing invoices outstanding and cash required for collection.
• Not a user-friendly order-hold process.
• No method of tracking collection agent’s accounts & DSO achievements.

Our partner’s solution views RAR files & CDM files (if credit & deduction management is in use). Additionally our product views SIH & SIL order files so that users can place orders for late paying customers on hold or release holds that have been instigated.

AP Value Proposition:

Cashbook has added to BPCS payment functionality by providing Electronic Payment & Email Remittance functionality in BPCS. In 2007 we offered BPCS companies our Global Payment Solution to replace ACP600,ACP620 and ACP650. This solution enables global payments to occur across companies, bank codes & currencies generating single payment transmission files. BPCS limitations in the ACP space include:

• Selection and de-selection of vendors and invoices is done in non-intuitive fashion.
• Difficult process to manipulate the total payment amount.
• Payment process non-integrated with electronic payments or check printing programs
• No bank integration of payment or bank statement files.
• No Positive Payment Capability
• Reporting is not XML/XSL based.
• No formal user-based authorization process.
• Bank reconciliation process is non-existant.

Cashbook looks directly at the APH & APL files of BPCS. When payments are completed in Cashbook we write payment records directly to the AMH & AML files. All general ledger postings are completed in Cashbook via Batch Transaction Processing updating GJW or GBH/GBL records. We post Cashbook Journal & Line information directly into the ACP Subledger & General Ledger for audit reasons.

Bank Reconciliation Value Proposition:

Cashbook has given BPCS bank reconciliation functionality by downloading AR & AP cash receipt and payment information into one central location. These cash transactions can then be dynamically compared to incoming bank statements from any global location. We also offer a Cash to GL reconciliation which compares GL segment combinations to incoming bank statements. As BPCS offers no bank reconciliation function below is a list of our products features:

• Auto-matching of bank statements to cash balances
• Search/Sort capability of both cash and bank transactions.
• Cash and Bank balances stored within Cashbook.
• Unpresented cash transactions functionality.
• Bank Statement transactions can be coded to specific ledger accounts.
• Many to One, One to Many, Many to Many transaction matching.
• Undo option.
• Reconciliation Reporting.

Cashbook pulls in payment information from AMH & AML files and RAR files. This information is then compared with incoming bank statements that can be automatically uploaded or manually entered. The reconciliation data is all stored within Cashbook files.