EDI Uploads

This Cashbook module automates the uploading and cash application of customer remittance data from an EDI file directly into the ERP system.

This solution evolved from a customer request to manage an EDI file containing hundreds of customer invoices that were being settled with one payment. This module replaces the manual task of entering paid invoices one-by-one and generally achieves high matching rates as the customer data is usually high-quality and based on pre-defined customer-supplier reference information.

The automation of EDI remittance data is adapted to the needs of the automotive and pharmaceutical sectors where high invoice volumes often exist between manufacturers, OEMs and distributors.

Features

  • Handles most EDI remittance formats
  • Standard matching algorithms available include combinations of the following reference data: invoice amount, invoice number, purchase order reference, sales order reference, discount amount, due date.
  • Matching rules can be modified or enhanced to include other specific reference fields or, as is often the case with EDI files, combinations of specific fields.
  • Can incorporate specific business rules which exist between trading partners in order to determine correct updates to system (i.e. removing duplicate entries, netting transactions etc.)
  • Caters for Discount and Credit/Debit notes
  • Makes all necessary updates to your ERP’s A/R and G/L
  • Each EDI upload has its own Cashbook journal, so multiple files can be processed simultaneously.

Benefits

  • Reduces A/R processing time of EDI files by an average of 80% to 95%
  • Provides accurate and real-time information for high-volume customers on which invoices have been paid and when
  • High-volume receipts applied to customer accounts faster as A/R staff focus on exception handling instead of data entry
  • Reduces reporting time devoted to large customer accounts during closing periods
  • Automated processing of data reduces likelihood of manual entry errors
  • Elimination of manual effort allows companies to allocate more staff time to other higher-value activities
© SAI New Technologies Ltd.

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