Baan ERP Cash Management Software

Testimonial

"The new version of Cashbook is really
an improvement to the old Cashbook in
Greenscreen. It is a much more stable
program, and a user friendly product"

Margreet Peverelli – Cashbook User, Skiffy
BV

BAAN

BAAN is Cashbook’s newest ERP system that we have integrated with. We have been integrating
with major ERP systems since 1992. We have a huge value proposition for all companies using
BAAN is Cashbook’s newest ERP system that we have integrated with. We have been integrating
with major ERP systems since 1992. We have a huge value proposition for all companies using
BAAN.

BAAN Versions Supported:

BAAN 4c,
BAAN 4c4 aerospace, automotive and other Baan 4 industry specific versions
BAAN 4c4 with multicurrency
BAAN 5
ERP LN

(Can be run on customized Baan systems without major modifications)

AR Value Proposition:

Cashbook has enhances the cash application functionality in BAAN. We offer a single entry point
for all cash processing that gives users the ability to quickly and easily enter cash. BAAN
limitations in the ACR space include:

No ability to apply cash to multiple customers at the same time
Deductions/Debit Notes/Credit Notes are a separate function to cash application.
ACR is not flexible and automatically posts transactions rather than leaving the user with
discretion as to when the post journals
ACR batches need to be closed the finalization posts the amounts to financials. Cashbook
can post all auto matched transactions while creating a separate batch for unallocated to
be processed by the AR clerks
Limited access to additional information
No integration with bank statements
Easy to use AR clerk interface without the need to give full access to multiple Baan
companies
Enhances Direct Debits functionality in BAAN
No bank lockbox integration
No ability to apply cash across multiple BAAN companies

Cashbook looks directly at ACR200 tables of BAAN to find the open invoices and customer
information. Cashbook takes the information in the bank lockbox file and automatically matches
that with the open invoices. For those not containing enough information, Cashbook shows the
AR Clerk the open amounts and available details with the open invoices for easy selection. Once
matched, the information is then fed back into Baan with the invoice detail for posting using
standard Baan functionality. Posting and finalizing of Journal & Line information directly into the
ACR Subledger & General Ledger is then created by Baan.

AR Credit & Deduction Management Value Proposition:

We are partners with a company that provide credit and deduction management solutions. The
limitations with BAAN financials for credit collections & deductions include:

No ability to put notes on customer accounts
No ability to re-print invoices quickly & easily
No facility to rapidly send fax/pdf/email to customers detailing invoices outstanding and
cash required for collection
Not a user-friendly order-hold process
No method of tracking collection agent’s accounts & DSO achievements

Our partner’s solution views ACR200 and customer master information (if credit & deduction
management is in use). Additionally our product views order files so that users can place orders
for late paying customers on hold or release holds that have been instigated

AP Value Proposition:

Cashbook has added to BAAN payment functionality by providing Electronic Payment & Email
Remittance functionality in BAAN. In 2007 we offered BAAN companies our latest version of the
Global Payment Solution. This solution enables global payments to occur across companies,
bank codes & currencies generating single payment transmission files. BAAN limitations in the
ACP space include:

Selection and de-selection of vendors and invoices is done in non-intuitive fashion
Difficult process to manipulate the total payment amount
Bank reconciliation process is non-existant
Ability to make payments in one process for multiple finance companies not in the same
group company
Ability to make payments in multiple currencies
Email/Fax to Supplier with payment details for all companies invoices

Cashbook looks directly at the ACP200 of BAAN. When payments are completed in Cashbook we
write payment records directly to a payment batch. All general ledger postings are completed in
Cashbook via Batch Transaction Processing using standard Baan payment posting script
calls creating the entries in the ACP200 and GLD106 tables as well as updating the multiple
CMG tables for cash.

Bank Reconciliation Value Proposition:

Cashbook has given BAAN bank reconciliation functionality by downloading AR & AP cash receipt
and payment information directly from the ACP200 and ACR200 tables as well as the GLD 106
table into one central location. These cash transactions can then be dynamically compared to
incoming bank statements from any global location. We also offer a Cash to GL reconciliation
which compares GL segment combinations to incoming bank statements. As BAAN offers no
bank reconciliation function below is a list of our products features:

Auto-matching of bank statements to cash balances
Search/Sort capability of both cash and bank transactions
Cash and Bank balances stored within Cashbook
Unpresented cash transactions functionality
Bank Statement transactions can be coded to specific ledger accounts
Many to One, One to Many, Many to Many transaction matching
Undo option
Reconciliation Reporting

Cashbook pulls in payment information from ACP200, ACR200 and GLD106 tables. This
information is then compared with incoming bank statements that can be automatically uploaded
or manually entered. The reconciliation data is all stored within Cashbook files.

BAAN

BPCS

JDE

MAPICS

Cashbook V5

Cashbook V4

Technology

Overview

Over 165 bank formats
at your fingertips...

PC Requirements