We have been integrating
with major ERP systems since 1992. We have a huge value proposition for all companies usin

BAAN Versions Supported:

BAAN 4c,
BAAN 4c4 aerospace, automotive and other Baan 4 industry specific versions
BAAN 4c4 with multicurrency

(Can be run on customized Baan systems without major modifications)

AR Value Proposition:

Cashbook enhances the cash application functionality in BAAN. We offer a single entry point for
all cash processing that gives users the ability to quickly and easily enter cash. BAAN limitations
in the
ACR space include:

  • No ability to apply cash to multiple customers at the same time
  • Deductions/Debit Notes/Credit Notes are a separate function to cash application.
  • ACR is not flexible and automatically posts transactions rather than leaving the user with
    discretion as to when the post journals
  • ACR batches need to be closed the finalization posts the amounts to financials. Cashbook
    can post all auto matched transactions while creating a separate batch for unallocated to
    be processed by the AR clerks
  • Limited access to additional information
  • No integration with bank statements
  • Easy to use AR clerk interface without the need to give full access to multiple Baan
  • Enhances Direct Debits functionality in BAAN
  • No bank lockbox integration
  • No ability to apply cash across multiple BAAN companies

Cashbook looks directly at
ACR200 tables of BAAN to find the open invoices and customer infor
mation. Cashbook takes the information in the bank lockbox file and automatically matches
that with the open invoices. For those not containing enough information, Cashbook sho
ws the AR Clerk the open amounts and available details with the open invoices for easy selec
tion. Once matched, the information is then fed back into BA
AN with the invoice detail for posting
using standard BA
AN functionality. Posting and finalizing of Journal & Line information directly
into the ACR Subledger & General Ledger is then created by BA

AR Credit & Deduction Management Value Proposition:

We are partners with a company that provide credit and deduction management solutions. The
limitations with BAAN financials for credit collections & deductions include:

  • No ability to put notes on customer accounts
  • No ability to re-print invoices quickly & easily
  • No facility to rapidly send fax/pdf/email to customers detailing invoices outstanding and
    cash required for collection
  • Not a user-friendly order-hold process
  • No method of tracking collection agent’s accounts & DSO achievements

Our partner’s solution views
ACR200 and customer master information (if credit & deduction
management is in use). Additionally our product views order files so that users can place orders
for late paying customers on hold or release holds that have been instigated

AP Value Proposition:

Cashbook has added to BAAN payment functionality by providing Electronic Payment & Email
Remittance functionality in BAAN. In 2007 we offered BAAN companies our latest version of the
Global Payment Solution. This solution enables global payments to occur across companies,
bank codes & currencies generating single payment transmission files. BAAN limitations in the
ACP space include:

  • Selection and de-selection of vendors and invoices is done in non-intuitive fashion
  • Difficult process to manipulate the total payment amount
  • Bank reconciliation process is non-existant
  • Ability to make payments in one process for multiple finance companies not in the same
    group company
  • Ability to make payments in multiple currencies
  • Email/Fax to Supplier with payment details for all companies invoices

Cashbook looks directly at the
ACP200 of BAAN. When payments are completed in Cashbook we
write payment records directly to a payment batch. All general ledger postings are comple
ted in Cashbook via
Batch Transaction Processing using standard BAAN payment posting
script calls creating the entries in the ACP200 and GLD106 tables as well as updating the mul
tiple CMG tables for cash.

Bank Reconciliation Value Proposition:

Cashbook has given BAAN bank reconciliation functionality by downloading AR & AP cash recei
pt and payment information directly from the ACP200 and ACR200 tables as well as t
he GLD 106 table into one central location. These cash transactions can then be dynamically c
ompared to incoming bank statements from any global location. We also offer a Cash to GL rec
onciliation which compares GL segment combinations to incoming bank statements. As B
offers no bank reconciliation function
, below is a list of our product features:

  • Auto-matching of bank statements to cash balances
  • Search/Sort capability of both cash and bank transactions
  • Cash and Bank balances stored within Cashbook
  • Unpresented cash transactions functionality
  • Bank Statement transactions can be coded to specific ledger accounts
  • Many to One, One to Many, Many to Many transaction matching
  • Undo option
  • Reconciliation Reporting

Cashbook pulls in payment information from
ACP200, ACR200 and GLD106 tables. This
information is then compared with incoming bank statements that can be automatically uploaded
or manually entered. The reconciliation data is all stored within Cashbook files.


BAAN ERP Integration

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"The new version of Cashbook is really
an improvement to the old Cashbook. It
is a much more stable program, and a
user friendly product"

Margreet Peverelli – Cashbook User, Skiffy
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