MOSAIC Conference 2008

Cashbook (Limerick, Ireland) shows commitment to the Baan Marketplace at the Mosaic Conference May 6th- 9th, 2008. With a team of 4 including the CEO Greg Coulter from Limerick, Ireland and Baan Software Expert Katie Kelley from the US, Cashbook sponsored a booth at the Mosaic conference in Evanston, IL. Cashbook provides the Baan marketplace with Global Payment Solutions, Lockbox Solutions and Bank Statement Reconciliation as well as a new P-Card Reconciliation tool.

The benefits to the Baan community include:

Accounts Payable Module

• Ability to consolidate invoice payments for multiple finance companies with one payment center in Cashbook. This includes different Baan versions or other ERP systems as well as different currencies) Cashbook pulls all invoices eligible for payment, lists by supplier for consolidation and allows review by user to deselect specific invoices from the payment process.
• Cashbook has system access so end user does not have to have access to each of the systems or finance companies to run the process. This results in better access control to corporate financial data.
• Cashbook creates the remittance email as well as sending the request to the bank. It also makes the needed entries in the ERP systems for the payment made on their behalf.
• Cashbook provides full view of accounts payable balances as well as bank account balances for Treasury control.

Accounts Receivable Module

• Allows a single lockbox solution for multiple systems and currencies.
• As long as customer numbers are included (with or without invoice information) the system can auto match many of the payments to streamline the allocation of funds and the clearing of invoices within the system.
• Discounts are taken into consideration when clearing invoices.
• Cashbook has system access so end user does not have to have access to each of the systems or finance companies to run the process. This results in better access control to corporate financial data.
• The end user will have only the unmatched and the bank fee transactions to post on a single screen by selecting the invoices from a Cashbook list that make up the amount presented.
• Cashbook clears the transactions in the ERP system based on the selections in the Cashbook screen.

Reconciliation Module

• Cashbook pulling bank information from the bank directly and pulls the information from the ERP system(s) to create the bank statement reconciliation with the General Ledger entries for that account. The system auto matches the transactions and presents a list of exceptions. By checking the related entries, they will be marked as reconciled.
• Transactions not cleared can be marked for the next reconciliation process.
• No ERP system or Bank access is needed by the end user.
• This is a live feed from both the bank and system so reconciliation can be done on a daily, weekly or monthly basis as needed.
• No entries are made in the ERP system unless bank fee journals are needed. All reconciliation data is maintained within Cashbook.

P-Card Reconciliation

• Daily download of transactions with accrual journal entry in Baan.
• Daily email to manager with transaction details for review.
• Automatic Reconciliation of transactions on monthly statement with daily transactions and clearing of accrual by journal when bill total is added to AP invoices for payment.
• Transactions not cleared can be marked for the next reconciliation process.
• Ongoing tracking of merchants paid by P-Card with reference information in journal transaction for spend detail reports.

Cashbook is an active member of the Baan marketplace and is proud to help the Baan Users with innovative time and cost saving solution.