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We are very pleased with the product
(Cashbook Electronic Payments) as well
as the ongoing support and
responsiveness of SAI. My goal was to
systematize and streamline our A/P
payment process - that was definitely
achieved.

Melanie D. McElroy, Director of Finance, RC
Bigelow Tea, USA - Customer since 2004
The P-Card Reconciliation Module of Cashbook provides integration of the P-Card purchasing
process with your ERP system on a daily basis for accrual, expense allocation and month end
reconciliation with the statement.

P-Card Features:

  • Transactions made by card holders are downloaded into Cashbook daily
  • Cashbook creates a journal in your ERP system to an accrual account setup for P-Card
  • Cashbook generates an email to the card holder’s manager with the transaction information
  • When the monthly statement file is sent from the Credit Card Company, it will be reconciled
    against the open transactions in the accrual account and a reversal transaction will be
    made to clear the accrual account
  • Your accrual account balance reflects your current liability for charges made on all P-
    Cards that an invoice has not been entered for in the Accounts Payable system
  • Spend details are now in your ERP system for the transactions that are charged to P-
    Cards. We will work with your P-Card provider to get as much information on each
    transaction as possible
  • The Cashbook P-Card solution allows you to have accurate tracking of the purchasing
    done daily, gives managers a daily report for purchasing by their employees, with rule
    based booking of expense categories based on the merchant information

P-Card Benefits:

  • Better Control Of Spending
  • Daily Reporting To Management Of Purchases
  • Dispute Any Charges In Error Or Miss Use Of P-Cards When They Happen Instead Of At
    Month End
  • Detail In Your ERP System Instead Of Only On The Bank Website
  • Book The Expenses To The Correct Account Instead Of Only To A Single Expense
    Account For The Credit Card Bill

Integrate the P-Card Purchasing Process with your ERP

P-Card Reconciliation

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