Why Companies Running Infor XA Turn to Cashbook to Automate Accounts Receivable

In today’s competitive business environment, companies running Infor XA (formerly MAPICS) are reassessing their ERP capabilities. The system is robust for manufacturing and supply chain management. However, it has clear limitations in cash flow management and accounts receivable automation.

As a result, an increasing number of organizations are turning to specialized solutions like Cashbook to bridge this gap and transform their financial operations.

Infor XA has long been a trusted ERP solution for manufacturing companies, providing comprehensive functionality for production planning, inventory management, and core business operations. However, when it comes to sophisticated cash management and accounts receivable automation, many organizations find themselves struggling with manual processes that are both time-consuming and error-prone.

The reality is that most ERP systems, including Infor XA, were not designed with advanced cash application and AR automation as their primary focus. This creates operational bottlenecks that directly impact cash flow, increase Days Sales Outstanding (DSO), and reduce overall financial visibility.

Cashbook has built its reputation over more than two decades by developing deep expertise in ERP integrations, with specific specialization in Infor solutions including XA/MAPICS, BPCS/LX, and M3. This focused approach has made Cashbook the go-to solution for companies seeking to enhance their Infor XA implementation with best-in-class cash management capabilities.

What sets Cashbook apart is their extensive experience with Infor XA integrations. Rather than attempting to replace your existing ERP system, Cashbook acts as an intelligent interface between your banks and your Infor XA system. This approach provides several key advantages:

Cashbook’s cash application software addresses the specific AR challenges that Infor XA users commonly face:

Automated Cash Application: Remittances are automatically matched against open invoices and bank statements, eliminating manual data entry and reducing processing time by up to 90%.

Intelligent Deductions Management: The system automatically codes deductions based on configurable rules, streamlining dispute resolution and improving cash flow.

Multi-Format Remittance Processing: Cashbook handles various remittance file types including Excel files, EDI files, credit card files, PDFs, web portal files, and image-based files – providing flexibility that most ERP systems cannot match.

Lockbox Automation: Eliminate bank lockbox keystroke charges while making check and remittance images available to users through advanced OCR functionality.

Beyond cash application, Cashbook provides sophisticated collections management capabilities that complement Infor XA’s customer management features:

Predictive Analytics and Risk Assessment

The Collections Management module uses historical payment data to forecast customer payments and identify high-risk accounts. This intelligence allows collections teams to prioritize their efforts on accounts with the highest impact on cash flow.

Streamlined Dunning Processes

Automated dunning letter generation and promise-to-pay tracking ensure consistent follow-up with customers while maintaining detailed communication histories. This level of automation is typically not available within standard Infor XA implementations.

Real-Time Visibility

Collections staff gain access to a 360-degree view of customer payment history, including aging reports, payment patterns, and communication touchpoints – all integrated seamlessly with data from your Infor XA system.

Bank Reconciliation Excellence

One of the most significant pain points for Infor XA users is bank reconciliation. Cashbook’s bank reconciliation module transforms this typically manual process into an automated workflow that:

Companies that implement Cashbook alongside their Infor XA systems typically see immediate and measurable improvements:

Reduced DSO

Automated cash application and collections management processes significantly reduce the time between invoice generation and cash receipt, directly improving cash flow.

Improved Cash Visibility

Real-time integration between banks and Infor XA provides unprecedented visibility into cash position, enabling better financial decision-making.

Enhanced Operational Efficiency

Automation of manual processes frees up valuable finance team resources to focus on strategic activities rather than routine data entry and reconciliation tasks.

Better Customer Relationships

Faster, more accurate processing of customer payments and disputes leads to improved customer satisfaction and stronger business relationships.

One of the key reasons Infor XA users choose Cashbook is the straightforward implementation process. With over 25 years of experience implementing cash management solutions, Cashbook has developed a proven methodology that minimizes disruption to your operations.

On average, cash management software implementations take about 3 months, with some completing in as little as 6 weeks and global roll-outs taking up to 6 months. The Cashbook team typically spends 15 to 30 man days on each implementation, working closely with your finance and IT teams throughout the process.

The implementation encompasses installation, setup, testing, training, user testing and sign-off, with your dedicated Cashbook Implementation Manager directing the project from initial scoping through to go-live and beyond.

Cashbook’s deep understanding of industries commonly served by Infor XA – including manufacturing, food & beverage, automotive, and retail – ensures that the solution addresses sector-specific challenges and requirements.

This industry expertise, combined with technical knowledge of Infor XA, creates a powerful combination that delivers results from day one of implementation.

As businesses continue to evolve and digital transformation accelerates, the need for sophisticated cash management capabilities will only grow. Companies that continue to rely solely on basic ERP functionality for accounts receivable and cash management will find themselves at a significant competitive disadvantage.

Cashbook represents a strategic investment that not only addresses current cash management challenges but also positions organizations for future growth. The platform’s flexibility and continuous development ensure that it will continue to meet evolving business needs.

For companies running Infor XA, implementing Cashbook for accounts receivable automation is a natural next step. Instead of forcing their ERP to manage specialized cash functions, they’re choosing a smarter path. These organizations see the value in best-of-breed solutions. Especially ones that integrate seamlessly with their existing systems.

Infor XA offers strong manufacturing and business management capabilities. Pairing it with Cashbook’s advanced cash management tools creates a powerful platform. This combination drives efficiency, improves cash flow, and enhances financial visibility. It gives teams the insight they need to make better decisions.

As the business landscape continues to evolve, companies that embrace this integrated approach will be better positioned to compete, grow, and thrive in an increasingly complex marketplace.

Ready to transform your accounts receivable processes? Contact Cashbook today to learn more. Their proven solution enhances your Infor XA setup and improves cash flow management. Expect real, measurable results.

– MTD Products