Accounts Payable Automation
Reduce time by 50% with AP automation. Accounts Payable automation software allows one payments platform for all locations, banks and currencies.
A single, global solution for automating payments, regardless of ERP, bank or location. Automated payment file creation and outbound remittance, with full approval process for all payment runs and secure vendor bank account management. Cashbook auto-updates the accounts payable subledger and general ledger postings, and allows for multiple remittance formats including email, PDF, and QR codes.
- Data mapping from your ERP comes in. Cashbook brings in vendor data and all relevant invoice AP invoice data necessary for payments.
- Cashbook “ages” your vendor invoice data for instant analysis of Aging buckets, Days to Pay & Payment Compliance to Terms. We allow users to select AP invoices for payment across companies, payment types and countries.
- Users can create files for ACH, BACS, SEPA, ISO20022 which can be imported into banking software.
- Our users enjoy an incredibly flexible letter engine for communicating invoice payment data.
- At payment completion for specific ERP systems, we update the AP subledger to mark the invoices as paid and ensure all general ledger items are created posting to Bank and the AP General ledger control.
About
The Cashbook accounts payable automation module allows you to have one standard payments platform for all your locations, banks and currencies. With our AP automation there is full integration between your bank and your ERP system. It enables companies to pay all of their open invoices, while significantly reducing the time usually required for the AP process.
- Pay your invoices in your ERP system and then have Cashbook automatically create the necessary banking payment files.
- With AP automation there is a full approval process for all payment batches with secure vendor bank account management for added security.
- With deep ERP integration, Cashbook facilitates the AP sub-ledger and general ledger postings and includes all the payment formats from our Electronic Payments module.
- You can transmit payment information to vendors, such as checks, in various remittance formats like email or PDF.
- With accounts payable automation software, you have a single solution for all payments no matter what ERP, bank, or currency you are using.
Features
A Global Solution
Multi-bank, multi-ERP, and multi-site with Accounts Payable automation
Cashbook’s accounts payables automation software gives companies the ability to run a shared service centre without the need for a common ERP platform. Our integration brings huge efficiencies and massive cost savings, as your company can employ one standard payments platform across multiple sites, ERPs, and banks. With shared services financial processes will be standardized across the company, there will be more control over the AP department, while getting the most return possible out of your technology investment.
Intelligence & Automation
An unprecedented level of flexibility, intelligence and AP automation
Our AP automation software facilitates full integration between your banks and your ERP system. Our extensive global bank library contains numerous payment formats, for electronic or global payments. Cashbook automatically creates the required bank payment files for you. The Cashbook software subsequently updates your AP subledger and general ledger postings. AP automation results in significant time and cost savings for your organization.
Financial Control
Full, real-time approval and visibility with a complete audit trail
Accounts payable automation means that you increase your efficiencies around the payments process but also control and visibility. With our automated accounts payable module there is an approval process in place for finance managers before any payments are processed. This minimizes the risk of costly payment errors. Secure vendor bank account management to ensure payment to the correct vendor, minimizing the risk of fraud. Audit trails of all payment batches are displayed via the software. View vendor payment profiles and analyse all open and closed AP items.
